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ORGANIZATIONAL MODALITIES OF THE HIGH-LEVEL INTERNATIONAL CONFERENCE


“COUNTERING TERRORISM AND PREVENTING VIOLENT EXTREMISM”


Dushanbe, 3 – 4 May 2018

INFORMATION 

1.1. The High-Level International Conference “Countering terrorism and preventing violent extremism” will be held on May 3-4, 2018 in Dushanbe.

 

VENUE 

2.1. The High-Level International Conference “Countering terrorism and preventing violent extremism” will be held in Dushanbe, “Kokhi Somon” (“Somon Palace”), Government Residence.

 

MEETINGS COORDINATOR 

3.1. Department of International Organizations and the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan are the coordinators of the High-Level International Conference “Countering terrorism and preventing violent extremism”. 

Department of International Organisations

Phone: + 992 37 227 75 26 / + 992 37 221 33 23 / +992 37 227 68 47

Fax:      + 992 37 221 02 59

E-mail: dio@mfa.tj; dushanbeconf2018@mfa.tj

 

State Protocol Department

Phone: + 992 37 221 99 31, +992 37 221 09 14, + 992 37 227 68 43

Fax:      + 992 37 221 02 59

E-mail: protocol@mfa.tj

 

E-MAIL 

Official E-mail of the High-Level International Conference “Countering terrorism and preventing violent extremism” is: dushanbeconf2018@mfa.tj

 

REGISTRATION OF PARTICIPANTS 

Participants should complete the Registration Form and send list of delegations not later than 20 April 2018, 17:00, Dushanbe time via E-mail to dushanbeconf2018@mfa.tj and protocol@mfa.tj

The Registration Form is available on the website www.dushanbeconf2018.tj Photo of the member of delegation should be uploaded and attached to the Registration Form. Photo must be colored, taken on a white/light background, 300 dpi. 

Note: Organizers of the Conference accept the Registration Form of only official delegations-participants invited by the Ministry of Foreign Affairs of the Republic of Tajikistan

 

ACCREDITATION 

Heads of delegations will be given special pins. Badges of the relevant category with a photo of the bearer will be issued to the participants.

 

VISA INFORMATION 

Delegations need to apply to the diplomatic missions or consular offices of the Republic of Tajikistan in host countries to obtain a visa of the Republic of Tajikistan.

Additional information regarding the rules and procedures of obtaining visa of the Republic of Tajikistan is available on the website of the Main Consular Department of the Ministry of Foreign Affairs of the Republic of Tajikistan at the following link: https://www.consular.tj/poryadok-oformleniya-vizi.aspx

 

ARRIVAL AND DEPARTURE 

Delegations – participants of the High-Level International Conference “Countering terrorism and preventing violent extremism” will be received and seen off at Dushanbe International Airport. 

Delegations should submit to the Ministry of Foreign Affairs of the Republic of Tajikistan flight details, including date and time of arrival/departure not later than 20 April 2018, 17:00 Dushanbe time. 

For private (special) flights, delegations should apply to the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan and send a flight plan/itinerary via E-mail protocol@mfa.tj and dushanbeconf2018@mfa.tj. 

Heads of delegations will be received and seen off through CIP Lounge of the airport. Motorcade will not be allowed in the airfield.

 

LIAISON OFFICERS 

A Liaison Officer of the Ministry of Foreign Affairs of the Republic of Tajikistan will be designated for each delegation to settle organizational and protocol arrangements. 

The list of Liaison Officers of the Ministry of Foreign Affairs of the Republic of Tajikistan will be available on the website www.dushanbeconf2018.tj after April 20, 2018.

 

HOSPITALITY 

The Tajik side provides the following hospitality format for official delegations those invited by the Ministry of Foreign Affairs of the Republic of Tajikistan: 

“1+1”    - delegations represented at the ministerial level; 

 “1”       - delegations represented at other level.

 

ACCOMODATION 

Delegations will be accommodated at State Guest House from May 3 to May 5 only.

 

TRANSPORTATION 

The host country provides the following vehicles for delegations from May 3 to May 5 only:

  

FOR THE CONFERENCE PARTICIPANTS

(for delegations represented at the ministerial level) 

Protocol

1

Head of Delegation

1

  

FOR THE CONFERENCE PARTICIPANTS

(for delegations represented at other level) 

Head of Delegation

1

 

Delegation represented at the level of Head/Chief of Department and below may use shuttle buses for the transportation purposes. 

Delegations may submit an application to the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan for renting additional vehicle(s). 

The diplomatic mission of respective delegation in the Republic of Tajikistan                 (if available) may use up to 2 (two) vehicles of the mission. In this case, respective diplomatic mission should forward to the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan the following information: vehicle’s type and model, number plate and driver’s full name. 

 

WORKING LANGUAGE 

The working languages ​​of events in the framework of the High-Level International Conference “Countering terrorism and preventing violent extremism” are Tajik, Russian and English. 

During the events simultaneous translation will be provided from and into Tajik, Russian and English languages. 

Official documents of the High-Level International Conference “Countering terrorism and preventing violent extremism” will be published in working languages.

 

BADGES 

Access to venues of events will be restricted and regulated by the following categories of badges: 

  • The category "P" badge on a green background with inscription "PROTOCOL" will be given to the protocol officer of the delegation. 
  • The category "D" badge on a blue background with inscription "DELEGATE" will be given to a member of the delegation attending the International Conference in accordance with the format of participation. 
  • The category "S" badge on a red background with inscription "SECURITY" will be given to security officers of the delegation without right of access to the meetings venues. 
  • The category "M" badge on a yellow background with inscription "MEDIA" will be given to the representative of media team of the delegation with the right of access to the Press Conference Hall, as well as to the venue of photo ceremony.

 

SECURITY ARRANGEMENTS 

The Tajik side undertakes all necessary measures to ensure safety of delegations during their stay in the Republic of Tajikistan; 

Security officers are not allowed in the Conference venue, Meeting Rooms, Press Conference Hall and venue of official reception; 

Delegations have to submit the list of security officers accompanying the head of delegation not later than 20 April 2018, 17:00 Dushanbe time by E-mail: dushanbeconf2018@mfa.tj; protocol@mfa.tj and dio@mfa.tj  In case security officer carries weapons and radio communication equipment (radio), respective delegation should fill in the Application Form for Permission of Entry, Possession and Carrying of Weapons and Application Form for Permission of Entry, Possession and Use of Wireless Devices (Application Forms are available on the website www.mfa.tj, section "State Protocol").

 

MEDIA ACCREDITATION 

For the accreditation of the media team arriving in Dushanbe to cover the High-Level International Conference “Countering terrorism and preventing violent extremism”, it is required to fill in Application Form and send it with the following information by E-mail informdepartment@mfa.tj and pressaccreditation@mfa.tj

- Letter signed by the Chief of the media agency (full name of the members of media team, technical, support staff);

- Photo 3,5х4 cm, 300 dpic, JPEG;

- Full name of media representative;

- Name of the media agency, country and position;

- Copy of passport;

- CV of media representative;

- Official address of the media agency and E-mail address. 

Deadline for the application forms from media representatives is 20 April 2018, 17:00, Dushanbe time. For more information, please contact the Department of Information, Press, Analysis and Foreign Policy Planning of the Ministry of Foreign Affairs of the Republic of Tajikistan by phone (+992 37) 221-43-53, (+992 37) 221-43-69; fax (+992 37) 221-02-59.